All standard paragraph documents work in the same way.

Commonly used blocks of text may be required on many master documents.
These may be too large or complex to be easily duplicated on every document.
These can be set up as standard paragraphs.

Standard paragrap hs are normal Word documents that are listed under various categories defined by the menus.
They do not contain any data fields that require merging.

Standard paragraphs can then be included on any master documents corresponding to that category, removing the need to edit several master documents.

There is no limit to the number of paragraphs that may be set up or included.

If a master document contains standard paragraphs, when it is merged before printing, the user is prompted which standard paragraphs are to be printed on each of the separate merged documents.
Eg. an enrolment master document contains several possible standard paragraphs. When it is merged, the user will be prompted for which paragraphs are to be printed against each student.

As enrolments are the most commonly used documents, these are explained in detail here.

Word
Use this to amend an existing Word document.
All Word functions are available.

Add
Use this to create a new document.

To allow for the "Quick" update option, the document name should be prefixed with a 2-digit number.
Once a name has been entered, Word is automatically called.

Delete
A confirmation box is displayed before the document is removed.

Close
Use this to exit standard paragraphs.

Note: there is no 'Edit' option. This is because the name of the document forms an integral part of the Word document.

If you wish to change the name of a standard paragraph, follow these simple procedures.

* Click on 'Word' to edit the document
* Highlight the entire document and use the standard Word copy facility
* Exit from Word without saving any changes
* Create a new document with the required name
* When in Word, use the standard paste facility
* Exit from Word saving all changes
* Delete the original document

Specialised Certificate Example
Here is an example of a very simple student certificate.
This certificate describes the level attained, under different headings.

This certificate is generated from the following Enrolment Master Document.

Note: each "skills" sections is defined as a standard paragraph.

Standard paragraphs are included on master documents in the same way as any other fields.
They are listed as the last category after "Special Fields".