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Agent Room Allocations
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Agent Room Allocations
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PURPOSE: FEATURES: 1.
Allocating rooms to agents/students as 'committed', 'on-release' or 'free
sale' First and foremost, you will need to set the
Availability per ACCOMMODATION: You might add more rooms during the
spring/summer, and then fewer rooms in the quieter period - the functionality is
available here.
Going into
"Agent Room Allocations"
itself, the next
step is to now decide HOW you want your ROOMS
(beds)
to be allocated to individual
agents. 1.
Committed
- this means the agent has to pay for the
rooms (beds) even if they don't use them. The agent takes the rish here of
potentially ending up with unsold rooms (beds)! The next step is
to allocate committed and on-release rooms (beds) to the individual
AGENTS: Now that the
total number of rooms (beds) for the
school have been allocated, AND
the number of rooms (beds) for 1
particular agent , we can add a
student into ABF Ukraine's assigned accommodation to see how this
works. We go into a
student enrolment we know has ABF Ukraine as an agent, and add
an accommodation:
Once you have
entered your dates and the correct price item (Sibly Hall) , the box above pops up - due to the fact that you have
just finished allocating rooms (beds) for ABF Ukraine under "Agent Room
Allocations" (see previous screen). Having added 4 students in total, all being present on 5th August
2013, the below screen reflects this information, and under 'Student Details',
you can see a breakdown of male/female with a running total of numbers: The
same changes will be applied on theAGENT side: Showing Student Details at the bottom:
Showing Allocation Details at the bottom:
Agent Release Days: 
To
allow schools to reserve or allocate rooms from within Class for their
agents.
2. Colours - used to distinguish what has happened
to the rooms over the course of your chosen period
3.
Student details will be visible under both rooms and agents on a daily basis
4. Release days facility
5. Increased manageability, without the need for Excel
spreadsheets
There are 3 types of allocations available:
2. On-Release - this means that if the rooms (beds) are
NOT pre-booked within a certain time period, they are given back to the school
without penalty. The school can then sell them on.
3. Free Sale - this means that a bed is neither committed,
nor on-release, but for sale to anyone. Free Sale cannot be allocated/reserved
for agents in bulk, but even when agents have been assigned 'Committed' or
'On-Release', you can still grant them Free Sale allocations when adding
bookings.
This box now allows
you to choose whether you want this student's accommodation to be 'committed' or
'on-release'.
Yaroslava will be 'on-release'.
