Account Browse (Find Screen)

The highlighted column is used for searching.
Searches may be made on any of the headings.

If a number is entered, the system will assume the search is on Student ID.
This is often a quick way of finding the student where the number is known.

Balances can be displayed by selecting "Include Balances".

Close Matching
Close matching will match any of the characters entered to any part of the name, eg. 'ome' will find Gomez, Homer, Omeran etc.
Enter a number and the search will automatically change to Search Account ID.
Account balances are not automatically shown (improves performance). If required, tick "Include Balance" box.

Within the ledger system:
Account Selection:

Account
Account details and notes are shown

Receipts

Details can be output to Excel.

Bookings

A purple student denotes a student who also has an account in his/her name, eg. they may have booked and wished to pay for an excursion themselves at a later date.
A green shading indicates a group of students that this agent is sending - so it's the whole group that the agent owes you money for.
If the name is highlighted in orange, this indicates a provisional booking.

Initially the system only displays outstanding enrolments, but selection criteria allow a range of options.

Invoice numbers can also be searched for.
Details can be output to Excel.

Aged Debt Analysis (Agent)

Default shows "current" outstanding debts (as at next Sunday) by excluding future arrivals.
These may be included by un-ticking "exclude future enrolments".

Unallocated case is automatically spread (for information purposes) against the oldest debt first.

The right hand side provides and ageing analysis of the debts.
Students having an account in their own rights are shown in purple (as per 'bookings' screenshot), and by clicking on the student, you will be directly taken to the student's account.

Details can be output to Excel.

Details of balances:

Arrivals to dd/mm/yy
Balances (including invoices/credits/proformas/receipts) for arrivals up to "next Sunday".
Allocated receipts against future enrolments are not shown.
Will balance to the Aged Debtors.

Ledger Balance
Total balance on this account including all invoices/credits/receipts/proformas/unprinted proformas, regardless of dates.
Will balance to the Reconciliation report (Ledger balances).

Accounting Balance
Excludes proformas, and is that balance that would agree with the accounting nominal ledger, ie. all invoices/credits/receipts.
Will balance to the Reconciliation report (Accounting balances).