Import Instructions
The UKBA SMS Bulk Import allows batches of CAS Applications to be imported back into Class.

Once validated and imported, the matching Class enrolment details are updated with the relevant CAS Number and Status, as well as an official Dated Note being created, stamping the date, time and File ID that the information was updated from.

Bulk export files from the UKBA website are downloaded as .zip compressed files that need to have their xml files extracted using the extraction program from Windows XP or WinZip, for example.

Once the XML file has been extracted, click the file browse button to locate the required XML file to be imported.

Click 'Read XML File' to open and validate the xml file.

The first checks done on the file are to ensure that all the CAS applications originated from a Class UKBA Export, and that they are from the Class database (Company) that the user is currently logged into.
If any applications fail this test, the whole batch is rejected as the system is unable to guarantee a correct match when linking back to the enrolments in Class.

On successful validation of the database, the applications in the batch will be shown in the grid.

A CAS status highlighted in red is an indicator that the status is not 'Assigned'.

If the fields 'Class Enrol ID' and 'Class Student Details' contain values but are yellow it indicates that a match has been found on the enrolment in Class, but one or more of the student details do not match the import file (this could be due to a slight change in the spelling of the student's name for example).
This is still a potentially valid import, but the user should double-check that the matched student is the correct enrolment.

If the fields 'Class Enrol ID' and 'Class Student Details' are red and no enrolment ID is present, then the system was unable to match the import file details to a record in Class. This will stop the import as all applications must be valid for a bulk import to Class.

Click 'Import' to extract the details from the import file and update the relevant fields within the matched enrolments.